Start with the right structure
Create named accounts for people and functional addresses for sales, support and billing. Use aliases and groups intentionally.
A process tolaunch business email
| Step | Action | Tip |
|---|---|---|
| 1 | ActionChoose provider and plan | TipCompare storage, support, backups and anti-spam |
| 2 | ActionDesign mailboxes and aliases | TipSeparate personal accounts from role addresses |
| 3 | ActionPublish MX records | TipCopy the provider's priorities and values exactly |
| 4 | ActionAuthenticate sending | TipConfigure SPF, DKIM and DMARC for every legitimate source |
| 5 | ActionTest and document | TipVerify send, receive, recovery and offboarding |
Configure DNS
MX routes incoming mail, while SPF, DKIM and DMARC authenticate outbound messages. Copy provider values exactly and keep a single SPF record.
Secure and test
Enable two-factor authentication, remove former employees quickly, and test sending and receiving before switching off the old service.
Verified sources
Go deeper
These two resources expand on the key points with criteria, data and guidance from the organizations responsible for them.
It shows how an MX record routes incoming mail, where to configure it and what to check when a change is not yet recognized.
It brings together practical account protections: unique passwords, multifactor authentication, updates and phishing detection.
